What Business Owners Need to Know When Planning a Company-Wide Meeting

What Business Owners Need to Know When Planning a Company-Wide Meeting

The advantages of face-to-face, in-person company gatherings for a small business are clear. They could provide a forum for employees to discuss important company news, thus ensuring that every person is on the same page with an accurate understanding of priorities. Additionally, a company-wide meeting is an opportunity to provide small business employees with an idea as to timely information and/or training so that company policies and procedures are clear. Meetings can celebrate small business success, commemorate milestones, boost employee morale and team spirit, seek employee feedback, and further solidify a sense of team spirit. They also help small business owners identify any areas where they may need to make changes or improvements, for example.

Here’s what an owner needs to know

When planning a company-wide meeting, there are a number of things that small business owners need to keep in mind. First, it’s important to choose a date and time that’s convenient for as many employees as possible. Second, the business agenda for the meeting should be carefully crafted and distributed from the start so that small business employees have plenty of time to prepare and review the idea behind the gathering. And lastly, make sure to have materials on hand for small business employees who may want to take notes if they have a great idea during the meeting, for example.

Businesses need a great idea for meeting agendas

Here are a few tips for what to include as part of the agenda:

1. Introduce yourself and any other speakers in personal terms

2. Announce the purpose of the meeting and remain in control

3. Present the agenda and best idea(s) for the meeting

4. Give a brief overview of each topic on the agenda

5. Allow time for employees to ask the owner a question, including any personal concerns

6. Wrap up the meeting in a personal manner and thank everyone as an owner for their attendance

In terms of frequency, businesses typically should plan meetings once or twice a year – including the owner, management, and employees. This will provide employees with enough time to discuss important topics and allow business owners to equip employees with the tools they need to do their jobs effectively.

An example of what to include

It is important to keep in mind that not everyone will be familiar with the discussion topics so it’s a good idea to have written materials available. These might include a written agenda, presentation slides, or even just a list of topics that will be covered. By having these materials ready ahead of time, businesses maximize the gathering’s effectiveness and have a strong return on the organizations’ investment. It’s important to examine the event agenda and handouts to be sure that everyone is familiar with the topics to be discussed. This will help ensure that they are able to ask questions and provide feedback during the meeting.

Management tips for meetings

During the event, businesses can help make employees feel more comfortable by taking the time to introduce themselves and any other speakers at the beginning of the meeting. This will help employees feel more connected to the meeting and allow them to better follow along with what is being discussed, which will benefit the organization. Lastly, businesses can thank employees for their time and participation at the end of the meeting. This is an investment in the future.

The importance of offering ample resources

Businesses may want to consider giving employees a recap of what was discussed during the meeting at a later date as well. This can help to ensure that employees remember the important points that the small business owner made and can help ensure that the meeting is as productive as possible, which will also benefit you as a small business owner charged with management of a business team. All of this will help create an open and positive atmosphere and leave employees feeling appreciated. They will see that you care about the people who comprise the business and are a great owner.

Great organization highlights knowledge

In conclusion, company-wide meetings can be an important way for businesses to keep their employees informed about what is going on, generate interest, promote great service for your customers, establish expectations regarding work hours, control the narrative, address your best employees as a business executive, establish expectations for the year, and account for what is yet to come. These suggestions are intended to ensure that employees leave the meeting feeling informed, involved, and motivated to be the best version of themselves that they can possibly be. By following these tips, businesses can help ensure that their company-wide meeting is a success. It’s often a great idea to meet in person vs. online – for a number of reasons.

Secure your future with ProValet

To learn more about how to make your small business a success, contact us at 1 (239) 349-9400 or email  hello@provalet.io. Provalet.io, a powerful and simple software that helps you run your field service company. With its cost-efficient and user-friendly interface, you can manage your business and property without relying on pens, paper, or binders. Keep your business organized and running like a pro with Provalet.io.

This ProValet.io Blog Post is Part of a Series Designed to Help Small Business Owners Manage Their Field Service Software and Keep Their Business Running Like a Pro